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Marquette-Alger RESA

Our Vision

Marquette-Alger Regional Educational Services Agency endeavors to provide its constituent districts with the supports necessary to enable them to develop communities filled with learners prepared to be successful, productive and responsible citizens.

Our Mission

Marquette-Alger Regional Educational Service Agency provides educational excellence through advocacy, collaboration, and innovation.

Belief Statements

All learners deserve the opportunity to reach their potential.
Change is necessary to meet the emerging needs of learners and communities.
Collaboration and innovation are keys to success.
Communication and a healthy exchange of ideas are essential.
We must recognize, promote, and model effective education systems.

Talent Together

Talent Together seeks to provide equitable access and opportunity to the teaching profession by eliminating barriers and providing multiple levels of support to ensure candidates can complete a high-quality teacher preparation program.

We acknowledge and respect participants’ diverse identities, cultures, and traditions and create environments where participants feel a sense of belonging so that, ultimately, children across Michigan learn from a more diverse and well-prepared teacher workforce.

Beliefs

We believe that systemic barriers have limited access to the teaching profession and negatively impacted student growth and learning.
We believe that human connection and belonging are critical. By placing students’ and participants’ whole selves – rather than just their academic selves – at the center of learning, we can revolutionize teacher preparation.
We believe that teaching and learning is not a “one-size-fits-all” approach. We must grow and evolve so we can respond to the needs of our varying communities, participants, and their students.

Commitments

We commit to designing learning experiences that uncover participants’ and students’ talents and cultivate their most authentic selves.
We commit to creating flexible structures that address the differentiated needs of participants from rural, urban, and suburban communities across the state.

Administrative Assistant - Career & Technical Education, Middle College

Marquette, MI

Full Time

Mid Level

POSTING DATE: April 23, 2024

NOTICE OF VACANCY

Administrative Assistant – Career & Technical Education, Middle College

POSITION SUMMARY:

Provides secretarial and clerical support for Career & Technical Education (CTE) staff and programming (Perkins Grant, Jacobetti Center Programs, Marquette-Alger Technical Middle College (MATMC), Work-Based Learning) and Career Guidance. Serves as Administrative Assistant for Director of Career and Technical Education.

MINIMUM QUALIFICATIONS:

Post-secondary experience or Associate Degree in relevant area
Four years of related secretarial/office experience
Strong accounting or finance background
Proficient computer/software skills including Microsoft Word, Excel, FileMaker Pro, PowerPoint, Google, and Zoom
Excellent filing and organizational skills
Strong verbal and written communication skills
Professional attitude and appearance

PREFERRED QUALIFICATIONS:

Bachelor’s Degree in relevant area
Experience in / knowledge of Career and Technical Education
Experience with grant applications, reports, and procedures
Knowledge of fiscal procedures (POs, invoicing, coding expenses, etc.)
Experience with setting up for meetings, trainings and workshops

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide secretarial and clerical support for CTE, MATMC, and WBL staff and programs
Assist with scheduling and coordination of high school classes at NMU’s Jacobetti Center
Assist with gathering and compiling data and financial reports for grant submissions, including Perkins and State grants
Maintain accurate financial records, including POs, invoicing, and coding
Maintain detailed database and records for internship students, contacts and placements
Ensure paper records are filed and accessible by CTE, MATMC, and WBL staff
Update Career and Technical Education Information System (CTEIS) database information
Participate in CTEIS conference calls to stay up to date on current reporting requirements
Conduct telephone surveys with CTE and MATMC graduates and document results
Provide support for scheduling, preparing for, and creating materials for CTE, MATMC, and WBL events
Direct students and parents to requested resources and address their questions as appropriate
Provide support for administrative processes related to Summer Job Club and Department of Natural Resources (DNR) programs, including processing staff and student time cards
Make/manage conference, hotel, and car reservations for staff
Collect and process time cards and time logs
Prepare correspondence and documents as requested
Scan and file documents in electronic storage system
Complete special projects as needed, such as assisting with updating online resources for CTE, MATMC, and WBL
Perform general administrative / clerical duties such as filing, photocopying, faxing, and creating purchase orders
Assist with Marquette-Alger RESA website updates
Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
Provide front desk coverage as requested/assigned
Perform other duties and responsibilities as assigned

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
Ability to work on multiple projects and maintain proactive communication with stakeholders
Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets

SPECIAL CONDITIONS: Perform position duties and functions while upholding confidentiality of privileged and sensitive information

TERMS OF EMPLOYMENT: Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job

REPORTS TO: Director of CTE / CEPD

COMPENSATION & BENEFITS: According to Marquette-Alger RESA ESP Collective Bargaining Agreement. Starting wages are $17.98-20.24/hour.

APPLICATION DEADLINE: 2 p.m. on Friday, May 3, 2023

Apply online at https://www.maresa.org/employment/

Please direct any questions to [email protected]

Marquette-Alger Regional Educational Service Agency does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes") in its programs and activities, including employment opportunities. The Agency's Compliance Officer shall handle inquiries regarding the Board's nondiscrimination policies and address any complaint of discrimination.

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