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Marquette-Alger RESA

Our Vision

Marquette-Alger Regional Educational Services Agency endeavors to provide its constituent districts with the supports necessary to enable them to develop communities filled with learners prepared to be successful, productive and responsible citizens.

Our Mission

Marquette-Alger Regional Educational Service Agency provides educational excellence through advocacy, collaboration, and innovation.

Belief Statements

All learners deserve the opportunity to reach their potential.
Change is necessary to meet the emerging needs of learners and communities.
Collaboration and innovation are keys to success.
Communication and a healthy exchange of ideas are essential.
We must recognize, promote, and model effective education systems.

Talent Together

Talent Together seeks to provide equitable access and opportunity to the teaching profession by eliminating barriers and providing multiple levels of support to ensure candidates can complete a high-quality teacher preparation program.

We acknowledge and respect participants’ diverse identities, cultures, and traditions and create environments where participants feel a sense of belonging so that, ultimately, children across Michigan learn from a more diverse and well-prepared teacher workforce.

Beliefs

We believe that systemic barriers have limited access to the teaching profession and negatively impacted student growth and learning.
We believe that human connection and belonging are critical. By placing students’ and participants’ whole selves – rather than just their academic selves – at the center of learning, we can revolutionize teacher preparation.
We believe that teaching and learning is not a “one-size-fits-all” approach. We must grow and evolve so we can respond to the needs of our varying communities, participants, and their students.

Commitments

We commit to designing learning experiences that uncover participants’ and students’ talents and cultivate their most authentic selves.
We commit to creating flexible structures that address the differentiated needs of participants from rural, urban, and suburban communities across the state.

Administrative Assistant – Mental Health, McKinney-Vento, Health Education

Marquette, MI

Full Time

Mid Level

POSITION SUMMARY:

Provides secretarial and clerical support for Mental Health Team, 31N Grant, McKinney-Vento, Northcare, Adolescent/School Health, Nutrition/PE-Nut programs, and Health Resource Advocate(s). Serves as Administrative Assistant for Director of Mental Health Services

QUALIFICATIONS:

Four years of related secretarial/office experience
Post-secondary experience or degree in relevant area preferred
Possess the ability to:
- Organize short and long term projects
- Establish and maintain filing systems (physical and electronic)
- Problem-solve and apply principles of logical thinking
- Accurately complete fiscal procedures (e.g., generating POs, invoicing, coding expenses)
Proficiency with software/applications including Microsoft Word, Excel, PowerPoint, Google Suite, Zoom
Excellent filing and organizational skills
Experience making/managing conference, hotel, and car reservations
Strong verbal and written communication skills
Must demonstrate initiative and the ability to work independently
Professional attitude and appearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide support for the Mental Health Services team including the director, mental health specialists, psychologists, school social workers, health resource advocates, and student wellness coordinators.
Provide secretarial and clerical support for grants including but not limited to 31N, McKinney-Vento, and Northcare
Support 31N team with Wisdomwhere event registration, room reservations, purchasing, event attendance rosters.
Support Nutrition/PE-Nut programs with ordering; purchasing; distribution of correspondence and materials; maintaining inventory of workbooks; and processing travel reports
Support Adolescent/School Health programs with creating event attendance rosters, maintaining/tracking inventory, preparing mail merges/mailings, shipping materials; and tracking Michigan Model for Health (MMH) licenses
Prepare and process purchase orders and invoices for 31N grant/team
Build and monitor Wisdomwhere events, assist with event registrations, and perform wrap-up/billing tasks at event conclusion
Reserve conference rooms and assist with ordering food for meetings
Sort/distribute mail to McKinney-Vento, Northcare, Adolescent/School Health, and Nutrition/PE-Nut staff
Provide support for updating and maintaining information in BHWorks, such as
- Completing Releases of Information (ROI's)
- Faxing ROI’s or other documentation for coordination of care
- Uploading coordination of care information into BHWorks
- Chart audits to help with compliance
- Prefilling referral information such as DOB, UIC, etc.
- Decluttering client list (remove discharged clients from providers' active lists)
Assist with Marquette-Alger RESA website updates
Assist with duties related to processing paperwork for substitute teacher applicants
Make/manage conference, hotel, and car reservations for staff
Assist with documentation of mileage for Mental Health Services team members
Perform general administrative / clerical duties such as filing, photocopying, and faxing
Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
Provide front desk coverage as requested/assigned
Perform other duties and responsibilities as assigned

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
Ability to successfully work on multiple projects and maintain proactive communication with stakeholders
Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets

SPECIAL CONDITIONS: Perform position duties and functions while upholding confidentiality of privileged and sensitive information

TERMS OF EMPLOYMENT: Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job

REPORTS TO: Director of Mental Health Services

COMPENSATION & BENEFITS: According to Marquette-Alger RESA ESP Collective Bargaining Agreement; Starting wage rate of $18.98-$21.24 per hour; Full benefits package.

APPLICATION DEADLINE: 12:00 p.m. on Friday, October 4th, 2024

Apply online at https://www.maresa.org/employment/

Please direct any questions to [email protected]

Marquette-Alger RESA does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. Marquette-Alger RESA’s Non-discrimination, Anti-Harassment, and Non-Retaliation Policy, as well as the grievance procedure for reporting concerns or complaints, are available at maresa.org/about-us/notice-of-nondiscrimination/.

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