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Marquette-Alger RESA

Our Vision

Marquette-Alger Regional Educational Services Agency endeavors to provide its constituent districts with the supports necessary to enable them to develop communities filled with learners prepared to be successful, productive and responsible citizens.

Our Mission

Marquette-Alger Regional Educational Service Agency provides educational excellence through advocacy, collaboration, and innovation.

Belief Statements

All learners deserve the opportunity to reach their potential.
Change is necessary to meet the emerging needs of learners and communities.
Collaboration and innovation are keys to success.
Communication and a healthy exchange of ideas are essential.
We must recognize, promote, and model effective education systems.

Talent Together

Talent Together seeks to provide equitable access and opportunity to the teaching profession by eliminating barriers and providing multiple levels of support to ensure candidates can complete a high-quality teacher preparation program.

We acknowledge and respect participants’ diverse identities, cultures, and traditions and create environments where participants feel a sense of belonging so that, ultimately, children across Michigan learn from a more diverse and well-prepared teacher workforce.

Beliefs

We believe that systemic barriers have limited access to the teaching profession and negatively impacted student growth and learning.
We believe that human connection and belonging are critical. By placing students’ and participants’ whole selves – rather than just their academic selves – at the center of learning, we can revolutionize teacher preparation.
We believe that teaching and learning is not a “one-size-fits-all” approach. We must grow and evolve so we can respond to the needs of our varying communities, participants, and their students.

Commitments

We commit to designing learning experiences that uncover participants’ and students’ talents and cultivate their most authentic selves.
We commit to creating flexible structures that address the differentiated needs of participants from rural, urban, and suburban communities across the state.

Administrative Assistant – Early Childhood Education

Marquette, MI

Full Time

Mid Level

POSITION SUMMARY:

Provides secretarial and clerical support for Early On, Mi Tri-Share, Great Start Readiness Program (GSRP), and Great Start Collaborative (GSC) programs and services. Serves as Administrative Assistant for Director of Early Childhood Education.

QUALIFICATIONS:

Four years of related secretarial/office experience
Post-secondary experience or degree in relevant area preferred
Demonstrates the ability to:
- Organize short and long term projects
- Establish and maintain filing systems (physical and electronic)
- Problem-solve and apply principles of logical thinking
- Accurately complete fiscal procedures (e.g., generating POs, invoicing, coding expenses)
Proficiency with software/applications including Microsoft Word, Excel, PowerPoint and Google Suite
Excellent filing and organizational skills
Strong verbal and written communication skills
Must demonstrate initiative and the ability to work independently
Professional attitude and appearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist Director of Early Childhood Education with projects, scheduling, correspondence, document creation, proactive reminders of upcoming events/deadlines, and other secretarial/clerical support duties
Provide secretarial and clerical support for Early On, Mi Tri-Share, GSRP, and GSC programs and services
Perform Early On referral intakes, acknowledge all referrals, ensure required deadlines are met, and compile Early On referral statistics
Create, prepare, and maintain files and records for Early Childhood programs, including data entry
Assist with creating/updating correspondence, forms, contracts, and memos of understanding
Maintain/order Early On test protocols and supplies
Schedule evaluations and meetings - internal and external; work closely with CCRESA for external meetings
Provide data and support for Early On pupil accounting reports
Mail, track, and compile statistics from Parent Survey for Early On
Maintain listserv for and distribute monthly Early On Newsletter
Prepare minutes for Early On staff meetings, and Local Interagency Coordinating Council (LICC) / High Risk meetings
Prepare LICC membership letters
Complete monthly mailings for Ages and Stages Questionnaire (ASQ); track/maintain ASQ list to ensure accuracy of queries
Track and distribute Individualized Family Service Plan (IFSP) due dates for consultants; communicate status of referrals
Create Unique Identification Codes (UICs) for Great Start Readiness Program
Create purchase orders, code/process invoices and bills, and provide local agencies with updated invoices and copies of contracts
Order supplies and materials for Early Childhood Special Education classrooms
Assist with Marquette-Alger RESA website updates
Make/manage conference, hotel, and car reservations for staff
Assist with meeting logistics such as scheduling, reserving conference rooms, and ordering food
Perform general administrative / clerical duties such as filing, photocopying, and faxing, and creating purchase orders
Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
Provide front desk coverage as requested/assigned
Perform other duties and responsibilities as assigned

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
Ability to work on multiple projects and maintain proactive communication with stakeholders
Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
Detail-oriented with strong analytical skills; skilled with Excel and Google Sheets

SPECIAL CONDITIONS: Perform position duties and functions while upholding confidentiality of privileged and sensitive information

TERMS OF EMPLOYMENT: Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job

REPORTS TO: Director of Early Childhood Education

COMPENSATION & BENEFITS: According to Marquette-Alger RESA ESP Collective Bargaining Agreement

APPLICATION DEADLINE: Applicants who are interested in being considered should submit a letter of interest and a resume to [email protected] by 4:00 p.m. on Thursday, February 13th, 2025.

Marquette-Alger RESA does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. Marquette-Alger RESA’s Non-discrimination, Anti-Harassment, and Non-Retaliation Policy, as well as the grievance procedure for reporting concerns or complaints, are available at maresa.org/about-us/notice-of-nondiscrimination/.

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